Whether you use either method, ensure your Lotus Notes client is configured to send HTML format email correctly using the settings in my blog post " Fix Ugly Email". If you want the new signature to appear on EVERY email, check the "Append." option Click in the rich text area that appearsġ1. On the MAIL tab, click on the SIGNATURE tabĩ. from the Action Bar, choose MORE -> PREFERENCESħ.
Type and Format the text you would like to use in your signature,Ħ. It's even easier, and you DON'T have to use a HTML file:Ģ. Open IBM Notes email client on your machine and click on More > Preferences option. If you are using a version of Lotus Notes that was created after 2008 (ie: 8.5+): Steps to Create Email Signature in Lotus Notes 8.5. Select any one from Rich text, Plain text or HTML or image file to format your signature. Tip: To ensure compatibility across almost every email client, use only "Arial, Courier, or Times New Roman" as the font and keep the size to one of these: "8, 9, 10, 11, 12, 14, 18, 24, 36" Select Automatically append signature to bottom of outgoing mail messages. Change your Lotus Notes preferences to point to that file NSF or Notes Storage Facility is a database supported by both IBM Lotus Notes and IBM Domino server.NSF file stores data in document unit which is termed as Notes. *IMPORTANT* make sure the file has the ".htm" extensionĨ. Save the file in a place you can find itħ.
#LOTUS NOTES 8.5 SIGNATURE WINDOWS#
Open Windows Notepad (or another text editor on your computer)Ħ. Once you're on that page (or something similar), do the following:Ĥ. If you are using the HTML file option, use a standards based editor, like this one: Microsoft Outlook users who have their preferences set to using Microsoft Word as their email editor also suffer from the same sorts of problems when reading standards-based HTML format email messages. Microsoft don't follow HTML standards and have chosen to use their own 'custom' (ie: proprietary) HTML tags in files generated from Word and most of those tags are incompatible with anything other than Microsoft software. NEVER use Microsoft Word to create a HTML file to be used as a Lotus Notes signature.
The OLD (oh yeah, I mean REALLY OLD) process for using a formatted signature in an OLD version of Lotus Notes typically recommended using a document created in Word, and then saved as a HTML file.
#LOTUS NOTES 8.5 SIGNATURE HOW TO#
Still using an old version of Lotus Notes? How to create and use a HTML file without using Microsoft Word Mat Newman Novem13:57:42Read a post today from someone wanting to know why a HTML file created in Microsoft Word doesn't look 'right' when used as a Lotus Notes signature file.